Submit an Event

The new Event Calendar is a function of UM Today.

UM Today administrators may enter events directly. If you are a full-time employee but are not authorized to use this system, you may request permission through the IT Helpdesk. Others may submit event information via email.

Is This an Event or an Announcement?

Because UM Today manages both announcements and calendar events, it's good to know the difference. An event is an occasion that people might include in their daily schedules. Events usually occur at a particular location and time. Announcements, on the other hand, can communicate all sorts of information including advertising, broadcasting, alerting, etc. An announcement might say that a debate is going to be held and teams must register by a certain date. An event would be the date, time, and place for the debate and awards ceremony.

Guidelines

  • Events that span multiple days, such as conferences, should be entered as a single event.
  • Events that occur multiple times, such as Pilates classes, should be entered as a separate event for each occurrence.
  • All events are visible to everyone, though not everyone will be interested in every event. Use the available tools to highlight your event for the right audiences.
  • Be sure to indicate the departments that are sponsoring your event so they can display those on their websites.
  • Indicate the location of an event using the selection criteria. You may enter location notes, but only known locations will display a map for viewers of the event.
  • Avoid uploading PDFs for event details unless absolutely necessary--PDFs take longer to load than text. Also avoid using "fancy" (MS Word) embedded formatting that won't display correctly on different devices or browsers.
  • Events entered through UM Today appear on the Event Calendar immediately with your email as the submitter. It's a good idea to check the calendar right after posting an event to make sure everything looks as you intended it. It is the responsibility of the submitter to ensure the accuracy of all event details.
  • UM Today administrators reserve the right to revise, reject or cancel, in whole or in part, any listing for any reason. If you have questions about these guidelines or the event submission process, contact web@olemiss.edu.